Wendy Tietz, CPA, CMA, Ph.D., is a professor of accounting at Kent State University in Kent. In case you were wondering, the IFS function has a limit of 127 different conditions, so it can easily handle letter grade calculations and many other different scenarios.
Excel for mac if statement with multiple conditions how to#
See this short tutorial video for Windows and Mac users for a step-by-step overview of how to use the IFS function to calculate letter grades. For an F in this example (not shown in the screenshot), the Logical_test5 was A3>0 (the cutoff value for the lowest letter grade should be the lowest possible percentage grade.)Īnother option is to simply type out the formula using the IFS function syntax, =IFS(Logical_test1,Value_if_true,…). Continue with grade cutoffs until you reach the bottom letter grade category. The screenshot shows how the cutoffs for the A grade and the B grade have been entered. Fill in each of your letter grade cutoffs, starting with the cutoff for the bottom of the A grades. This will open the IFS dialog box (shown in the screenshot below). Type IFS in the Search for a function: field, click go, and then double-click on IFS under Select a function. Then click on the Insert Function icon (to the immediate left of the formula bar), opening the Insert Function dialog box. To start, click on the cell where you want to enter the letter grade. You can put all your conditions (percentage grade cutoffs in this example) in one function, making it easier to follow.
However, there is an easier way.Īdded by Microsoft in 2016, the IFS function replaces the need for multiple nested IF statements. If you go to the Formulas tab and click the Insert Function button, you can choose a function and it will give you a fill-in-the-blank form to help you get everything entered in the right order.To calculate letter grades based on a percentage score, you can use multiple nested IF statements in Excel, which can get rather complicated quickly. Remember that you don’t have to write formulas from scratch. In plain English that’s: If cell D1 is greater than or equal to 0.2 and cell E2 = Yes,then multiply cell B2 by 0.1. When you put them together looks like this: To get the commission formula for this example, all that’s left to do is to take the first formula =IF( E1=”Yes”,B2*0.1,0) replace the single condition E1=”Yes” with =AND(D2>=0.2,E2=”Yes”). Just list all of the arguments (your conditions) between the parenthesis and separate them with commas. With either AND or OR you can include up to 255 arguments.
If we had used OR instead of AND with the same arguments the result would be TRUE since OR only requires one of the arguments to be met. The invoice is paid (E2=”Yes”) but the margin is less than 20% ( D2>=0.2). If we were to enter the formula =AND(D2>=0.2,E2=”Yes”) into cell F2 the result would be FALSE. Since we have more than one condition that needs to be met, we want to replace the criteria from the above formula, E1=”YES”, with a simple formula using the AND function. So, in plain English, the formula says IF cell E1 = Yes, then multiply the contents of cell B2 by 0.1, if not then the commission is 0. Remember that each “argument”, as Excel calls them, is separated by a comma. If there was only one condition that needed to be met, such as that the invoice must be paid, then we could use the following formula in cell F2: But OR() will give the result “True” if any of the conditions are met.īy inserting an AND formula or an OR formula into the section of an IF formula where it would normally evaluate one condition, you can effectively evaluate multiple conditions.Īs an example, let’s build a formula that will calculate a 10% commission only if an invoice has been paid and the margin is at least 20%.įirst let’s look at two simple examples that we’ll be able to combine to build the formula we need. AND() will give the result “True” only if all of the conditions (arguments) are met, otherwise the result is “False”.
AND and OR are each able to evaluate up to 255 conditions (Excel calls those conditions arguments).
What if you need to evaluate multiple conditions? That’s where the AND() function and the OR() function come in. IF is an extremely useful function, but it is limited to evaluating one condition. For example, when evaluating test scores you might want to display “Pass” if the score is 80% or better, but display “Fail” if the score is below 80%. Excel’s IF() function, in case you aren’t familiar with it, allows you to do one thing if a chosen condition is met, but do something else if that condition is not met.
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